Letter to the Crafters
Harvard Lions Club
Harvard, Massachusetts 01451
Dear
Crafter,
The Harvard Lions Club’s 6th annual Holiday Craft
Fair will be held on Saturday and Sunday, October 4 – 5, 2003 from 10 a.m. to
4p.m.
This outdoor fair will be located at Sunnywood Acres, a 50 + acre estate,
ideally situated on a main road off of Route 2 in the beautiful town of Harvard,
MA. The Harvard setting offers a
story book autumn experience. Visitors
flock to the area for attractions such as the Fruitlands Museum, spectacular
scenic views, and orchards featuring apple picking and freshly made cider.
The Harvard
Lions Club is a nonprofit, philanthropic organization dedicated to the
elimination of blindness and Diabetes through research.
The Holiday Craft Fair is our largest annual fundraising event.
Monies raised in the past were donated to agencies such as the Clara
Barton Camp for Diabetic Young Women, Massachusetts Lions Eye Research, Lions
International Sight First Foundation, and local sight and Diabetes
organizations.
We continue
our dedication to increasing both Crafter and patron participation.
Any Crafter who recruits another Crafter who has not attended our Holiday
Craft Fair will receive a $5 finder’s fee.
To be eligible for the finder’s fee, please annotate your recruited
Crafter on your craft fair application. If
your recruited Crafter applies and is accepted for attendance, the finder’s
fee will be awarded at the conclusion of the Fair.
The
following guidelines are provided to further inform you about the Harvard
Lion’s Club Holiday Craft Fair:
v
Over
150 crafter spaces will be available for a non-refundable fee of $75.
This fee will afford you an 11’ X 11’ space on both Saturday and
Sunday.
v
Since the Harvard Lions Club
is committed to hosting the fair, rain or shine, fees will only be refunded in
the event the fair is cancelled due to circumstances beyond our control.
v
All
items must be handcrafted; kit or machines made
items are not permitted.
v
Once approved for attendance
at the Holiday Craft Fair, Crafters may not sell their spaces to another
Crafter.
v
Massachusetts State Law
requires crafters to possess a tax identification number and to collect 5% state
tax on all items sold.
v
Electricity is not provided.
v
Crafters
are responsible for providing their own booth,
i.e. tables, chairs, tent and any items you may need to furnish repair to your
booth.
v
The
fair is open to the public from 10:00 a.m. until 4 p.m. Saturday and Sunday.
v
Booths
must be set up and remain in operation during these hours.
v
Crafters
must attend both days.
v
Booths
may be set up between 3 – 6 p.m. on Friday and 7 - 9:30 a.m. on Saturday.
v
If you do not show up for the
fair on Saturday your booth may be given away to another Crafter.
v
Crafters will be allowed to
drive their vehicles to their booth for unloading purposes only. Vehicles need to be
out of the booth area no later than 9:30 a.m.
No vehicles will be permitted access into the ring after 9:00 a.m. Please
be prepared to unload and repack on your own.
A limited number of Lions Club members may be available to assist.
v
Security will be provided on
Friday and Saturday evenings. However,
the Lions Club assumes no responsibility for the loss or theft of crafts.
v
Animals are not allowed on the
grounds. Please do not leave
animals in your vehicle at the fair
v
Parking for both crafters and
patrons will be on the estate to allow for easy access to booths.
Handicapped parking will be available for crafters and patrons.
v
RV spaces are available, free
of charge, should you want to stay over night on the fair grounds.
RVs must be self-contained.
v
The
Harvard Lions Grill will be open before and during the fair providing breakfast
and lunch at reasonable prices.
v
We will provide excellent
publicity and intend to be a well organized, crafter-friendly fair! Some examples of intended publicity are as follows: The
Boston Globe, local television, radio, and newspapers, craft fair and trade
publications, street banners, Lions Club publications, local area attractions
and fruit farms.
v
If your product can be viewed
on a web site, please provide this information on your application.
We will insert links on the Harvard Lions Club web site so potential
patrons are able to preview the fair.
v
Applications
must be received no later than September 26th, 2003.
Any applications received after this date will not be accepted!
Harvard Lions Club
P.O. Box 268
Harvard, MA
01451
You
may also leave a message at 978-456-9673 or 978-456-6835 should you have any
further questions.
The Holiday
Craft Fair Committee