Non-Profit Software Links
Non-Profit Computer Software
1) Bob Alston’s Agency System – FREE
Client & Services Tracking System for 501(c)(3)
MS Access 2003 database and interactive system to track clients and services provided in a basic human needs, non-profit, 501(c)(3) organization distributing food, clothing and limited financial assistance - Rx, rent, gasoline, utilities. Tracks client information, including other personnel in household, services provided by service & date & quantity/$ amount provided. Tracks unable to serve and the reason why. Allows entry of income and expense details. Extensive reporting.
Includes modules for tracking donations of funds and items. Maintains information on donors and volunteers. Allows weekly entry of volunteer hours and miles driven.
Much of the system is table driven allowing customization of programs, services within programs and other parameters via tables.
Can handle multiple users on a LAN with full concurrent access via record locking.
for non-profit food bank - ***WEB BASED ***
- ***WEB BASED ***
I have created an online secure and safe database called Food Pantry Manager. It is only $15.00 per month (or $153 if paid annually) and comes with a free 1 month trial. I have built the system to allow upgrades and additions so if you have some custom data to track, Food Pantry Manager can custom code a module for you! We also have data conversion services for those of you who have data and would like to be able to track it in the Food Pantry Manager system. Some key features of this software: Client Information and Visitation Tracking, Financial Tracking, Volunteer Scheduler, Reporting Services and 24/7 Free Support. Please also note that Food Pantry Manager is a Web based software solution with no downloads or system requirement. Just sign up and start managing your data!
3) Food Bank Manager $60/month
***WEB BASED ***
- ***WEB BASED ***
4) Food Pantry Client Intake and Reporting Software
Free limited demo
Single user version $29
Multi user version with source code $300
5) Client System Case Management Software
Melvin S. Goldberg
"Client System Case Management Software" & "Food for Life"
Voice: 215-782-6000 x17
Web based case management system. Supports multiple locations.
One time setup fee: $500
Monthly fees PER USER: $29.95 for 1-20 users
This is the only software I am aware of that specifically handles multiple locations.
7) Metrix – Fund for the City of
Built using Microsoft Access for screens and reports and MSDE/SQL server as a database.
Access source code is provided.
See HELP – Metrix Help for complete manual
See HELP – Metrix Help – Info on forms, tables and entity relationships
METRIX allows you to keep track of:
METRIX was designed to allow you to define interactions in order to create meaningful, productive histories for each contact.
Whether your contacts are donors, members or clients, METRIX allows you to keep track of how each contact interacts with your organization. Using METRIX , you can keep track of:
Measuring and Using Your Data
METRIX gives you the flexibiility to organize your data to meet your communications, reporting, and analysis needs. You can build queries as simple as selecting a subset of your data or complex enough to require layered criteria. You can:
You can utilize built-in tools to protect valuable, confidential data. METRIX includes features to allow each organization's system administrator control over:
8) Charity Director $149.95
as a comprehensive tools for officials of community foundations, local
charities and non-profits associations
Information management tool - instant access, unlimited records, extensive data collection
Financial Accounting - assistance provided and charity expenses
Management of clients and donors - details about gifts received and donor
Personnel Management - info on permanent and part time employees, volunteers, scheduling
Fund Raising - campaigns, pledges, financial and non-financial gifts
Volunteer groups - projects, scheduling, assigning housing
DESIGNED to be easy to install and setup
Installation almost automatic
Install Wizard simplifies the original configuration
Configuration to organization can be changed at anytime
Import data from dBase database files or Lotus spreadsheets
DESIGNED to support volunteer operations
Little training required
Easy data entry
Scheduling - groups and individuals
Email and call clients, volunteers and organizations from within program
DESIGNED to provide management with helpful information
79 total prepared reports
7 Financial reports
Mail Management - address and name labels, print on envelopes in lieu of labels
Analytical reports for all modules
9) Client Touch by Social Work Software -
Two versions: 1) Client Touch SE - FREE
2) Client Touch Classic – BY QUOTATION ONLY
“If your organization works directly with clients/ consumers/ participants, ClientTouch SE may be a fit for you.
You can quickly and easily retrieve and update client data, allowing you to do a better job of serving clients. You can also quickly and easily generate reports that can help when seeking funding for your programs.
ClientTouch SE keeps, for each client, identifying and demographic information. For each client you can have as many case notes, program enrollments, service records, and outcome records as you want.
ClientTouch SE runs on PCs running Windows 95 and above.
You can download and use the base ClientTouch SE software for free. This base software keeps data on individual clients, generates demographic, enrollment, service, and outcome reports, and has no expiration date. You can also adapt the software to meet your needs by licensing optional features.”
10) Ebase Pro 2.1 – FREE single user version - $159 user w/ Filemaker SW/ $749 server w/ filemaker software
“Community Relationship Management for Non-Profits”
Built with FileMaker Pro software. Includes free runtime module.
11) Family Access Management System - F.A.M.S. 2.6 – $4,000
“The Family Access Management System (FAMS) is a relational database software application written in Microsoft FoxPro used for client tracking, case management, and client progress. The relational design allows members to be linked to families, services, outcomes, scales, development plans, and referrals. FAMS can be operated on a personal computer running the following operating systems: Windows 95/98, Windows 2000 and Windows XP. FAMS may also be installed on a network server running Windows NT/2000 or Novell operating systems.”
Free download of limited demo available.
12) Client Track System 3.0 – Shah Software – Pricing not stated
Can download a demo.
“A Complete Information System for Community Action Agencies”
13) Framework – by Core Logic
You can request a demo via email
14) Case Watch Millennium – no pricing stated
“Casewatch Millennium® is a multi-user, interactive database management system designed to meet the needs of diverse organizations whose missions range from direct provision of healthcare to social services case management to monitoring providers of care.”
15) Client Management System – CMS – no pricing stated
“CMSÓ, in the field (for more than 7 years), providing agencies that work with local and regional grants, health and human services, DOL, and government programs, Management and Tracking tools to understand how the services delivered to clients make a difference...”
Demo can be requested
16) R/Client – by Great Lakes Research – Pricing not stated
You can sign up for a product demo
17) H E A R T Family Software
“The H.E.A.R.T. (Human services Evaluation And Reporting Tools) Family Software product line was written specifically for social service organizations with an emphasis on rescue missions and homeless service providers. This user-friendly collection of client-tracking software enables these organizations to gather the statistical data they need to operate at optimum levels. “
The vendor states that they support agencies having multiple locations.
18) Service Point
19 NPASS - $2250 per year
20) Social Service System – by Simplicity
“The S.S.S. goes beyond case management, by integrating case management tools with treatment planning and facilitation, statistics and trending, Human Resource Management, Dynamic Tracking, Activity based costing, and much more! The flexibility of the system provides the opportunity for operation in several residential environments, including but not limited to: Group Homes, Disability Residential Care, Hostels, Nursing and Retirement Homes. The Social System provides all of the functionality required to operate a residential care facility more efficiently through streamlining operations, reducing paperwork, automating information sharing and standard government reporting.”
21) Case Trakker – no pricing stated.
“CaseTrakker LAN is the answer for smaller case management organizations. CaseTrakker LAN provides fundamental case management and billing functions for the entire work group. Simple to use, CaseTrakker LAN supports network access to case management information.
· Track and manage client profiles, episodes, notes, relationships, care plans, assessments, time tracking, documents
· Create and modify simple care plans to track goals, interventions, outcomes
· Document management & standard reporting
· Create scored assessments
· Track time and expenditures
· Generate service orders
· Interface with InterQual clinical guidelines
· Automated access to code sets such as ICD9, DSM, CPT
· Simple fee for service billing
· Automated tickler list (with RoboTrak)”
You can request a demo.
Other Case Management Software ( I am aware of but have not reviewed)
a)AdvocacyPro Case Management Software
case management software for youth services, domestic violence,
missing persons, residential care and vocational services
$5 – 15k for customizations/data conversion
Tech Soup Stock - http://www.techsoup.org/products/index.cfm?cg=header&sg=products
Be sure to also check the Software and Open Source and Free Software discussion forums
Capaciteria - http://capaciteria.org/
Searchable database of Nonprofit Capacity building resources. Also divided into categories. Includes software. Resources are rated by members.
Computer Use in Social Service Network (CUSSN) – Software Connection
Human Services Information Technology Applications
Network For Good – See Program Management tools section
Computer Software for Nonprofit Organizations
Google Directory – Nonprofit Resources
Tech Soup’s discussion forums
Yahoo’s IT forum for non-profits
HUSITA Electronic Discussion List
Currently no support for asp or asp.net but vendor indicated asp may be supported in the future.
You DO have to agree to put this banner http://www.grassroots.org/images/grassroots_banner.jpg near the top of each page.
Listing of various free web hosting sites
Message thread talks about sources for identifying non-profit software
Choosing a client tracking database
CUSSN Software Connection
Charity Channel – Connecting Nonprofit professionals worldwide
Client Services Network – ASP providing software for timesharing use via the internet
Community Tech Knowledge – timesharing software solutions suite
JEMZS Application – online case management
Another case management list