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Nonprofit Food Pantry  Software      --      Non-Profit  Food Pantry  Software 

*** This software is provided FREE to 501(c)(3) organizations ***

Case Management Software for Nonprofits

Client & Services Tracking System for 501(c)(3)

Food Pantry and Emergency Services Software

System to track clients and services provided (e.g. case management) in a basic human needs, non-profit, 501(c)(3) organization distributing food, clothing and limited financial assistance - Rx, rent to avoid eviction, gasoline, utilities to avoid shutoff.  Tracks client information, including others in the household, services provided by individual service & date & quantity/$ amount provided.  Tracks "unable to serve" and the reason why.  Allows entry of client family income and expense details.  Extensive reporting.

Includes modules for tracking donations of funds and items.  Maintains information on donors and volunteers.  Allows weekly entry of volunteer hours and miles driven.

Much of the system is table driven allowing customization of programs, services within programs and other parameters via tables.

Can handle multiple users on a LAN with full concurrent access via record locking.

Built with MS Access 2003 but runs on  Access 2000 or later.

Initially installed November 2004.  As of July  2008, installed in over 100 nonprofit agencies.

System comes with Access source code, 51 page Users Guide and Technical Documentation.  Step by Step Installation document also provided.

The demo system and documentation you can download below are from the February 2005 version of the software.  Since then it has been  continuously updated.  Key new features include:

bulletUnlimited, chronological notes by client.  Each note can be up to 2000 characters
bulletUser defined fields:
bullet10 alphanumeric fields, allowing up to 255 characters to be entered.
bullet20 checkbox fields.
bulletAd-hoc reporting subsystem.  Allows access to selected predefined queries.  User can define the fields to include and selection criteria.  Specifications can be named and saved for future use.
bulletCustom selection criteria for key reports.  Allows the user to define custom selection criteria for standard reports.  Definitions can also be saved for reuse.
bulletAbility to enter formal family action plans to improve family self sufficiency.  Includes various reports.
bulletOptional tab to record church affiliation information
bulletBuilt-in reports increased from 9 to 32
bulletExport reports and queries to Excel or Word with two mouse clicks

 

For a document containing much more detailed description,  

  SEE BELOW

To download a demonstration version for Access 2003, limited to 10 clients, and in MDE format click BELOW     (This MDE will not run under Access 2002)

NEW Download Version 1.36 - updated thru 5-28-2006 - with all new features noted above 

 Copy and paste the following link into the Address line of your browser and press <enter>              

http://us.share.geocities.com/bobalston9/AgencyDemoAccess2003.mdb

 

If you have Access 2002 or Access XP:

                 Copy and paste the following link into the Address line of your browser and press <enter>  

               http://www.geocities.com/bobalston9/AgencyDemoAccess2002.mdb

New system description for version 1.36

                View/download DOC file

 

 

To download a demonstration version for Access 2000, limited to 10 clients, and in MDE format click on

 Copy and paste the following link into the Address line of your browser and press <enter>  

http://www.geocities.com/bobalston9/AgencyDemoAccess2000.mdb

          

 You can contact the author at:

             BobAlston9   AT   yahoo   DOT   com